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Become a Vendor

Become a Vendor at the Saturday Loutet Farm Community Market

Markets run every Saturday
10am-2pm | May – end of October
Loutet Farm | 1400 Rufus Ave

We are currently looking for vendors selling eggs, dairy, meat, prepared food, alcohol and food trucks.

As the newest farmers market in North Van, our growing market offers great opportunities to connect with the customer base in Lynn Valley, Lonsdale and more!

We have low fees and a dedicated team of staff that will support your vending experience. Plus we are one of the few markets to be located on an actual farm!

The Loutet Farm Community Market is proud to be a part of the BC Association of Farmers Markets.

According to BCAFM guidelines, eligibility for a vendor to participate in markets is contingent on the condition that a vendor must grow, make, bake, raise or wild harvest the products they sell, all of which must be grown or processed in British Columbia.

Here are the steps to take before becoming a vendor

  1. Review our Vendor Information and Code of Conduct below.
  2. Complete and submit a vendor interest form here
  3. If we have space for your particular product, we will invite you to apply by email

Vendor Information & Code of Conduct

Please review the following information before submitting the Vendor Application Form.
Applications are being accepted immediately and on an ongoing basis.

Thank you for your interest!

*Note that we only accept vendors selling products which they have grown/made/baked/harvested themselves, and which have been produced in BC.

General Guidelines

Vendors must receive approval from the Market Coordinator prior to vending.

It is the vendors’ responsibility to ensure they are in compliance with all local health regulations. All vendors should review the Guidelines for the Sale of Foods at Temporary Markets.

Vendors selling products under different categories require different documentation. Please refer to the Vendor Application Form to ensure that you are submitting the correct documentation when applying.

All documentation should be submitted at the time of application

Vendor Stall Set-up and Tear-down Set-up

Set-up

  • Vendors must arrive to set-up no sooner than 8:30am and no later than 9:30am. Contact the Market Coordinator if there is an unexpected delay.
  • Vendors are required to provide and set-up their own tables and/or tents unless they have previously arranged tent/table rental).
  • Vendors must remove their vehicles from the Market site before 9:45 am.
  • Stalls are pre-assigned, but may be reassigned day-of by the Market Coordinator
  • If access to power is needed, you must make arrangements in advance.
  • Confine product display to the dimensions of the designated stall.
  • Clearly display your business/farm name on a sign.
  • Product pricing should be displayed in a clear and obvious manner.
  • Vendors are not allowed to assign, sublet, or sell their Market stall to another vendor. Stall sharing is allowed only if both vendors are present to represent their products, and each vendor needs to be approved with a separate application.

Tear-down

  • Vendors must not tear down their stall until 2pm.
  • Finalize sales activities no later than 10 minutes after the close of the Market.
  • No vehicles allowed on site before 2:15pm.
  • Aim to be packed and gone within an hour of closing.
  • Please aim to have rental tents or tables clear before 2:30pm to be put away by EGP staff/volunteers.
  • Remove all garbage (dispose off site) and other visible signs of your stall no later than 1 hour after the Market is closed.

Market Site

The LFCM takes place in the parking lot of Loutet Farm (1400 Rufus Ave, at the corner of Rufus and 14th St E, North Vancouver), adjacent to Loutet park.

  • There are washrooms located at the entrance to Loutet
    park.
  • Access to electrical power is available, though it is limited.
  • Please contact the Market Coordinator to ensure there is sufficient electrical power if this is required for your stall.
  • There is access to running water on the farm.

Products for Sale

  • All products for sale MUST be grown, made, baked, raised or wild harvested in British Columbia, by the vendor.
  • All products for sale must meet the laws, regulations, and rules, as specified by Federal, Provincial, and local Municipal bodies, health authorities, and the vendors certifying authority (where applicable).
  • It is the responsibility of the vendor to comply with Provincial and Federal sales tax requirements.
  • The Market Coordinator must approve products for sale.
  • Products should be of such quality that contributes to the positive reputation of the vendor, and the LFCM.
  • Attach ingredients labels to all prepared food sold at the Market.
  • All scales must be ‘legal for trade’.
  • Vendors, whose products generate waste, must provide an easy-to-find trash receptacle at their booth.
  • if a vendor wants to sell a product not previously approved, they must consult the Market Coordinator.

Pricing

Fee applies to one 10′ by 10′ stall, required for each Market date you will be attending.

  • Regular: $35/Market date
  • Farm vendor: $15/Market date
  • Non-profit organizations: free, if space allows
  • First time vendors: $15 (for first Market date only, contact Market Coordinator to confirm that this applies to you)

Rentals

We have a limited number of market supplies available to rent. Cost of renting includes set-up by Market staff/volunteers.

  • Tent: $15/Market date
  • Table: $15/Market date
  • Tent walls (includes 3 walls): $15/Market date
  • Sand bags (includes 4 bags): $5/Market date

Fees are due on the morning of each Market and can be made by cash, debit or credit card. If you would like to be invoiced and pay online, please contact the Market Coordinator.

Cancellation Policy

  • If a vendor is unable to attend a scheduled Market session, they are asked to contact the Market Coordinator 48 hours in advance (by 10 am the Thursday before the Market).
  • If vendors do not show up, and offer no advance warning, they will be charged a $35 fee, which must be paid before attending the next Market.

Waste Reduction and Environmental Sustainability

LFCM is committed to reducing our waste footprint. We encourage vendors to reduce their waste from packaging, handling and product sampling or to seek environmentally friendly options for packaging.

Vendor Standards of Conduct

The LFCM is a place of business and a public forum. Polite, professional behaviour, as well as fair and honest business practices is expected.

Vendors who experience difficulty with customers, health officials, Market volunteers, or another vendor should immediately refer the matter to the Market Coordinator.

Contact our Market Coordinator

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